All lawyers and financial institutions will be required to use the new eRegistration system on April 3, 2018.
All other clients who typically submit more than 500 documents per year will also be required to use the new eRegistation system on April 3, 2018.
Clients who typically submit more than 100 documents per year will be required to use eRegistration beginning October 1, 2018. Casual and low-volume clients will continue to be able to file paper-based forms.
A copy of the Registrar-General Directive on the use of eRegistration is available here.
Please complete the Client Application Form to apply for user access to eRegistration.
If you already have access to Titles Online you don’t need to apply for access to eRegistration. You will automatically be granted access when eRegistration launches in December 2017.
If you don’t already have a TPR user ID you will need to complete the Client Application Form to apply for user access to eRegistration.
As a service provider for the Province of Manitoba, The Property Registry has an obligation to ensure we’re offering an efficient, reliable and up-to-date land titles registration system. That means moving away from paper-based submissions to a modern electronic system that fully meets the needs and expectations of our clients.
To access the eRegistration system, your browser will need to meet the following minimum requirements:
- Microsoft Internet Explorer 11
- Microsoft Edge
- Latest version of Mozilla Firefox
- Latest version of Google Chrome
- Latest version of Safari on Apple Mac OS X
All scanned and uploaded documents must be of sufficient quality to allow for electronic examination. Documents must be:
- In colour
- 300 DPI
- In PDF format
The suitability of scanned documents will ultimately be determined by the District Registrar.
Smart form requirements
We recommend opening the smart forms on a Windows computer using Adobe Reader DC.
Use of these smart forms will become mandatory on December 17, 2017.
eRegistration will be an online application that you log in to using an assigned user ID and password. An in-depth user guide, comprehensive training materials and eRegistration training sessions will be available prior to the launch.
Absolutely! An in-depth user guide and training videos are available here.
You’ll pay for registrations through the eRegistration application using your existing deposit account. You’ll be able to add money to your deposit account the same way you do now. A major benefit of the new eRegistration system is that you’ll now be able to pay using an electronic funds transfer (EFT). More information about the new EFT process, including how to sign up, will be available this fall.
Complete the Client Application Form to apply for the deposit account top-up and/or EFT payment options.
Please don’t email forms that contain your bank account information. They should be mailed or dropped off in person to our Winnipeg office:
The Property Registry
276 Portage Avenue
Winnipeg, MB R3C 0B6
Attention: Client Services Manager
Yes, eRegistration is expected to dramatically speed up several steps in the registration process. You’ll be able to pay immediately upon submission, and a registration number will be issued almost immediately during registration hours.
The goal is to create one consistent turn-around time for all documents submitted across Manitoba. Most clients will see faster turn-around times than they have in the past. In some regions, where the turn-around times have often been faster than average, turn-around times may decrease a bit as we implement a more consistent service standard for everyone.
No, registration hours will remain the same as they are in the current legislation. However, the submission hours will be expanding beyond our regular office hours.
With eRegistration, you’ll be able to submit documents in the evening and on weekends to get them into the registration queue. Once registration hours open, documents will be registered in the order in which they were received in the queue.
No, you will not need to fill out a separate RDA form in eRegistration.
As with Titles Online, everyone in your firm who wants to use the eRegistration system should have their own user ID and password. Supervising lawyers must have their own user ID, even though their support staff may upload and submit registrations on their behalf.
There will be a $10 fee increase in 2018, plus any additional annual increases as determined by the Land Titles Fee Regulation to The Real Property Act. The fee to register a document through eRegistration will be the same as the fee to submit a paper registration in 2018.
A 2018 fee schedule was released by the Office of the Registrar-General in September 2017.
The Registrar-General of Manitoba has confirmed that paper records for documents submitted to The Property Registry will only need to be retained until those submissions are either accepted or rejected for registration.
It’s worth noting that while the land titles office will not require you to retain these records, your firm or professional governing body may still require you to keep copies as part of their record retention policies.
Almost all land titles documents will be submitted through eRegistration. Documents which cannot be submitted through eRegistration:
- Final orders of foreclosure
- Survey plans for registration*
*Client submitting land titles documents in series with a survey plan must submit paper copies of the documents with the plan mylar. Alternatively, if clients submit the survey plan mylar for registration separately (not in series), the rest of the documents can be submitted through eRegistration.
There will be no changes to the Personal Property Registry.
No, we will not be accepting digital signatures.
Every seal affixed to a document submitted for registration at land titles, whether corporate, notarial or otherwise, must be visible once the document has been imaged. This includes seals on notary certificates. Please use either rubber and ink seals or embossed seals with wafers. Embossed seals without wafers do not show up after imaging and therefore will not be accepted.
For documents already executed and sealed, a party submitting a document may attach an affidavit or statutory declaration stating they have examined the document and that the seal of the party sealing the document is affixed on the original document.
View the original Registrar-General Directive on document seals, dated September 27, 2017 at www.tprmb.ca/tpr/rg_directives/directive_on_document_seals.pdf.
The fees are set by a government regulation. The regulation has a formula that is used to determine any fee increases.
The Property Registry fees, including any increases and changes, are determined annually by two government regulations:
- Land Titles Fees Regulation M.R. 71/2014
- Personal Property Registry Fees Regulation M.R. 72/2014
In 2019 the fee for electronic land titles registrations will be $104.00 per document. Electronic registrations include any document (smart forms and/or scanned paper forms) submitted through the eRegistration system (https://ereg.tprmb.ca/). Paper registrations, meaning printed documents submitted in person or by mail to our office, will cost $109.00 per document. A full list of The Property Registry’s 2019 fees is available on our website at www.tprmb.ca/tpr/rg_directives/directiveindex.html.
The district registrar does not take a position on who has to complete which portions of the eTransfer form. As designed, the transferor portion of the eTransfer form must be completed and locked before the transferee portion can be generated. That said, if the parties agree, there is no rule preventing the transferee’s lawyer from filling out the transferor content. Care will be needed because once the transferor content pages have been locked, they cannot be unlocked. Regardless of who completes the form, the transferor is responsible for ensuring the information provided in the transferor content pages is accurate and complete before they sign the form. The following methodology could be used in such a situation:
1. Complete the transferor pages.
2. Lock the form and generate transferor signature page.
3. Generate the transferee portion of the form.
4. Complete the transferee pages.
5. Double-lock the form and generate the transferee signature pages.
6. The transferee signs the transferee signature pages
7. Send the form and the signed transferee pages to the transferor’s lawyer.
8. The transferor’s lawyer ensures that the information in the transferor content pages is correct.
9. The transferor signs the transferor signature pages.
10. The document is submitted for registration.
Yes, we will accept a form that meets the guidelines that were in place at the time it was executed.
Files will remain in your Workspace for seven calendar days after registration is completed and the documents have been accepted. Files that are rejected will remain in your Workspace for 60 calendar days after documents they have been rejected.
No, there is no limit.
eForms are all forms submitted electronically. There are two categories of eForms: smart forms and scanned paper forms. Smart forms are our four electronically-fillable forms (transfer, mortgage, caveat, and discharge). Scanned paper forms are any other land titles forms that are still completed on paper then scanned to make a digital copy.
Only firms and users who have access to eRegistration will be available in the drop down list. It is likely that the firm or user you are looking for doesn’t have access to eRegistration.
You must apply TPR’s regular correction policy to change a file after it has been submitted.
There are two types of address for service changes. Both are completed on the request/transmission form and will be added as a scanned paper form in eRegistration.
For a change of address for service of a registered owner, select request to issue title from the instrument type drop down list, and mark it as fee exempt on the submission screen (there is no charge to register this form for this purpose).
For a change of address for an instrument (caveator for example) select change of address from the instrument type drop down list. This form will automatically come up as no fee on the submission screen.
No. Although you can access Titles Online and eRegistration using the same login, files are submitted for registration solely through eRegistration.
You must contact TPR and ask to have the file rejected. There is a rejection fee associated to this request.
Once you change ownership of a file you’ll lose access to it. The new owner would have to share the file back to you in order for you to regain access.
Old versions of smart forms may not function like smart forms in eRegistration, even though they look virtually the same as the current version. If you get this error, upload the form as a scanned paper form instead. There is no need to print and scan the form; just upload the original PDF format of the smart form as a scanned paper form. The following versions of smart forms will have to be uploaded as scanned paper forms in eRegistration:
- eCaveat version 10.0 & 10.1
- eDischarge version 7.0 & 7.1
- eMortgage version 6.0 & 6.1
- eTransfer version 5.0
You should always use the most current version of our forms which are available on our website.
Yes. You can upload all eForms and additional evidence to a file and then change ownership to another user. However we caution against uploading eForms or additional evidence that aren’t meant to be submitted for registration.
Please review the Registrar-General Directive entitled Destroyed Duplicate Titles dated March 21, 2017: www.tprmb.ca/tpr/rg_directives/destroyed_duplicate_titles.pdf
When you lock a smart form the signature pages are produced. You’ll need to print the signature pages in order to execute them. Once signed, scan the signature pages so they can be uploaded into eRegistration. TPR staff will ignore blank signature pages attached to the PDF smart form.
Electronic status or titles and instruments are automatically emailed the morning after a registration is accepted. The email will include the statuses as an attachment. They’ll be in either the PDF format (single status) or ZIP format (multiple statuses). Please make sure your email program will accept PDF and ZIP attachments.
The document review page summarizes details that in the past would have been recorded in ink on a paper registration details Application form and/or paper forms such as the assigned registration number, form type, newly created titles numbers and deficiency notes. It is attached to almost every form including, but not limited to, all forms submitted through eRegistration.
Click here for a list of the subject lines of the main online service notifications that TPR sends.